Excel replace text. The function is straightforward and quick to understand.

Excel replace text Example Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. Learn how to use the SUBSTITUTE function in Excel to replace specific text in a text string. SUBSTITUTE Function Overview The SUBSTITUTE Mar 13, 2023 · The tutorial looks at how to delete everything before/after a specific character or between two characters by using Excel formulas, custom function, Find and Replace, or a special tool. Result: You do not need to put quotes around numbers when replacing them. This function is case sensitive. The input required by this function is the old text, new text, the starting numbers, and ending numbers of the characters, which need to be replaced. Mar 21, 2023 · Learn how to use the Excel REPLACE and SUBSTITUTE functions to replace text in a cell based on its location or content. Use it when you know what text you want to change, but you don’t know (or care) where it appears in a text string. Download the practice workbook, and enjoy learning! Jul 26, 2024 · Excel SUBSTITUTE Function Explained with Syntax and Example Formulas. You can find a detailed description of syntax, arguments and an example along with a sample code. Jul 15, 2024 · We have two formulas in the Discounted Price column and >2000 or not column, and we want to demonstrate how to change the text string or numeric string in these formulas. See how to use wildcard characters in search criterial, find cells with formulas or specified formatting and more. functions for this. The text that will replace characters in old_text. You can either locate the search item for reference, or you can replace it with something else. Discover step-by-step methods, shortcuts, and advanced options for efficient data management. The REPLACE function uses the position of text in the string to replace. May 23, 2023 · Struggling with replacing data in Excel? Here's how to use the REPLACE function and effortlessly modify your spreadsheet content. Aug 25, 2025 · Excel has a great built in function called SUBSTITUTE which allows you to find one bit of text within another text string and substitute it for another bit of text. It’s optimal for various tasks, from data cleaning to formatting dynamic text. Download our Excel workbook, modify data, find new results and exercise with formula! Jan 2, 2024 · The Excel REPLACE function is a dynamic text formula that replaces specific content within a given string. Use the Find and Replace features in Excel to search for something in your workbook, such as a particular number or text string. Whether you're cleaning up data, replacing common mistakes, or updating specific values, SUBSTITUTE makes the job super easy. Feb 17, 2025 · New_text: The text that will replace the characters in the old_ text. Jul 6, 2024 · In this article, you will learn about how to Find and Replace data in Excel using the Find and Replace tool, functions, shortcuts etc. Jun 16, 2024 · In this article, I’ll demonstrate to you 7 methods to find and replace in Excel within the selection with the necessary explanation. Often you want to locate a value or text string on your Excel worksheet for data analysis and visualization purposes. The function will replace part of a text string, based on the number of characters you specify, The REPLACE function in Excel allows you to change specific parts of a text string. The Microsoft Excel REPLACE function replaces a sequence of characters in a string with another set of characters. Use SUBSTITUTE when you want to replace specific text in a text string; use REPLACE when you want to replace any text that occurs in a specific location in a text string. Feb 9, 2023 · This tutorial demonstrates how to use the REPLACE Function in Excel and Google Sheets to replace text in a cell. New_text Required. In this tutorial, you can learn to use the VBA REPLACE Function. Jul 24, 2024 · In this article we will learn about in excel find and replace in column using several features to make our task easier Is the SUBSTITUTE function case-sensitive in Excel? No, the SUBSTITUTE function is not case-sensitive. Instead, you can use different Excel functions, user interface commands, and automation tools to 4 days ago · Learn how to extract text after the last character in Excel using RIGHT, SEARCH, SUBSTITUTE, TEXTAFTER, REPLACE, XLOOKUP, and custom VBA. It replaces part of a text string with other, based on the number of specified characters Jun 9, 2025 · Master Excel's REPLACE function with this comprehensive guide. They allow you to modify text strings by replacing specific characters or substrings. Sep 10, 2024 · The SUBSTITUTE function in Excel is your go-to when you need to replace specific text within a string. Copy and paste this table into cell A1 in Excel In the above example we can use the SUBSTITUTE function to replace all instances of apples with cookies using the following formula. Jun 16, 2024 · 6 quick and easy methods to find and replace multiple values in Excel. The Excel REPLACE function is designed to replace the text strings and returns a text string. See how to nest several functions within one formula and deal with numeric values and dates. It treats all letters as equal, regardless of their case, when identifying and replacing old_text within the original text. This task can be accomplished using Excel's built-in functions and formulas to efficiently manage and manipulate data. Aug 4, 2024 · SUBSTITUTE, a text function in Excel workable from the version Excel 2007, returns existing text with new text in a string. Apr 23, 2024 · The Microsoft Excel REPLACE function is a powerful tool designed to swap part of a text string with a different text string. There are two functions in Excel that allow you to replace text in a text string. This function replaces an old text from a string with a new string. I am replacing this to blank. In this tutorial, we will explore the process of replaci This article describes the formula syntax and usage of the SUBSTITUTE function in Microsoft Excel. The SUBSTITUTE Function was introduced in MS Excel 2007 and is available under Excel Text functions. May 31, 2024 · Learn how to use Find and Replace in Excel to quickly search for and replace specific text, numbers, dates, or even formatting. Apr 4, 2025 · The SUBSTITUTE and REPLACE functions are powerful text manipulation tools in Excel. You can search by rows and columns, search within Num_chars Required. It will replace one or more text strings with another text string. How to use the Substitute function in Excel Open Microsoft Excel. The Excel REPLACE function replaces a portion of text in a string by using a position number. The number of characters in old_text that you want REPLACE to replace with new_text. Download our practice workbook, find new outputs and exercise! The Excel Replace function is designed for use with text strings and returns a text string. Create a table or use an existing table. For example, the following formula replaces the "123" at the end of the text with "456": =REPLACE ("ABC123",4,3,"456") // returns "ABC456". Mar 30, 2022 · The return value of the Replace function is a string, with substitutions made, that begins at the position specified by start and concludes at the end of the expression string. Its syntax comprises four essential parameters, each playing a crucial role in defining the replacement process: Jun 20, 2024 · Learn how to efficiently replace text and values in Excel with our step-by-step guide, ensuring quick and accurate edits to streamline your workflow. This Excel tutorial explains how to use the Excel REPLACE function with syntax and examples. Use this function to replace parts of a text string. Mar 24, 2025 · Learn how to replace words in Excel and Google Sheets using formulas, Find and Replace, shortcuts, and tips to handle multiple values and characters. Jun 2, 2025 · The SUBSTITUTE function is a way to perform a find‑and‑replace with a formula. For formulas to show results, select them, press F2, and then press Oct 12, 2024 · Learn how to replace words in Excel using formulas like SUBSTITUTE, REPLACE, and SEARCH for efficient text replacement in your data. Introduction When working with spreadsheets in Excel, it is often necessary to replace specific text within a cell based on a certain condition. Also, when the edits span across multiple worksheets or workbooks, you’re easily looking at hours of lost time. Mar 13, 2023 · Several ways to find and replace multiple words, strings and characters in Excel using formulas, macros or special tool. Jul 7, 2024 · This article shows the 5 suitable examples of Excel Formula to Replace Text with Number. Learn them, download the workbook and practice. We can replace a single instance of the specified text or all occurrences. The REPLACE function is categorized under Excel TEXT functions. This Excel tutorial explains how to use the Excel REPLACE function (in VBA) with syntax and examples. In this tutorial, learn how to use Excel REPLACE function. Sep 16, 2025 · Returns the result of replacing all occurrences of text value old in text value text with text value new. Imagine you have a list of names, but the formatting isn’t quite right, or you need to replace all instances of a certain word in your data— SUBSTITUTE can handle Feb 22, 2023 · This Tutorial demonstrates how to use the Excel SUBSTITUTE Function in Excel to find and replace text. Description Substitutes new_text for old_text in a text string. Syntax SUBSTITUTE (text, old_text, new_text, [instance_num . It's not a copy of the original string from start to finish. When replacing text, you must include quotation marks around the text within the SUBSTITUTE () function. The Excel SUBSTITUTE function replaces new text for specific text within a text string. See examples, syntax, and tips for each function and how they differ. Aug 3, 2024 · The article focuses on how to use find and replace formula in excel. Jul 7, 2024 · Here, we have discussed 4 methods for excel replace text in selected cells using shortcut, wildcard characters and Find and Replace features. What is REPLACE? The REPLACE Function Jan 29, 2025 · Learn how to use Find and Replace in Excel to quickly update text and numbers. No doubt you can think of several obvious use cases for this, but perhaps we can also give you a few not-so-obvious situations in which REPLACE might come in handy. The REPLACE function in Excel is a text function that is an inbuilt function similar to a substitute function. Sep 18, 2025 · Use Microsoft Excel SUBSTITUTE and REPLACE functions to change the contents of a text string, by removing old characters, and adding new characters. This function is extremely useful for editing and updating data in your spreadsheet without the need for cumbersome manual text adjustments. Replacing Text using the SUBSTITUTE and REPLACE Functions Watch the video and/or follow the tutorial below. How to Check if a cell contains one of many texts in Excel: To find check if a string contains any of multiple text, we use this formula. Mar 21, 2023 · Learn how to use Excel Find and Replace to search for specific text or numbers in a worksheet or in all open workbooks. Aug 22, 2023 · How to use regular expressions in Excel formulas to find and replace text strings matching a pattern with the help of a custom Regex Replace function. Aug 2, 2024 · In this article, you will get the 5 most effective ways to replace text in string using Excel VBA easily and quickly. If you know the position of the text to be replaced, use the REPLACE function. Therefore, if you attempt to use the replace function with a date, time or a number, you may get unexpected results. Result: You can also replace a specific number inside a number. It requires four arguments: the original text string, the position of the character to replace, the number of characters to replace, and the new character to replace the old one. The function is straightforward and quick to understand. See syntax, arguments, examples, and compare with REPLACE function. You can include wildcard characters such as question marks, tildes, and asterisks, or numbers in your search terms. Learn syntax, examples, and advanced techniques for precise text replacement in your spreadsheets. We have used the IF function in a formula and received Yes as the result for the prices that are greater than 2000. Oct 22, 2025 · The Excel REPLACE function replaces characters specified by position in a given text string with another text string. Can I replace specific instances of text using the SUBSTITUTE function? Yes, you can replace specific instances of text by specifying the instance_num argument in the Sep 22, 2025 · This effortless Microsoft Excel tutorial shall explain how to find and replace in Excel with different situations and use cases. To completely Aug 3, 2024 · In this article, we discussed how to replace a text of a cell based on condition in Excel. SUBSTITUTE allows you to specify the content you want to replace – for example you may want to replace all hyphens in a product code with a space. If you want to get only this in excel using the formula: STQ8QGpaM4CU6149665!, use this: =REPLACE(H11,SEARCH(J11,H11),LEN(J11),"") H11 is an old character and for starting number use search option then for no of character needs to replace use len option then replace to new character. REPLACE function’s usage is irreplaceable in many situations when organizing or cleaning the data. Result: Here, we will replace a space with a dash. Aug 30, 2024 · Learn how to use the REPLACE and SUBSTITUTE functions to replace characters, text, and strings in Excel cells. Here we learn how to replace text in a string in Excel VBA, with examples & downloadable excel template. A guide to VBA Replace String. Optionally, you can specify which instance of text to replace by providing a number. May 9, 2023 · The REPLACE function can substitute an old character with a new one at a specific position within a text string. Sep 2, 2022 · REPLACE Function is a vital Text Function of Excel. The REPLACE function allows swapping one or several characters in a text string with another character or a set of characters. Sep 22, 2025 · Wondering how to replace words in Excel? Keep reading! Manually editing one or more words in text strings can be a hectic task, especially if there are many such edits are required. Also, you may want to look for a specific item in an Excel workbook whether that’s a company stock inventory, pricing booklet, or academic syllabus Jun 16, 2024 · This tutorial takes a deeper look at how to substitute multiple characters in excel based on their location with another based on content. You can remove a section of characters from a string and replace it with new text. If you know the text to be replaced, use the SUBSTITUTE function in Excel. By default, SUBSTITUTE will replace all instances of a text string with another text string. These examples can help you decide which function will work best for your worksheet. We used FIND, REPLACE, SUBSTITUTE, VLOOKUP etc. Nov 11, 2025 · 3 suitable examples of using REPLACE function in Excel.